Website Marketing Club

Kick Out Multiple Organization Tools And Get A PIM

Dec 2, 2009 Business Management

We’re using a lot of different communication and organization tools today. There are the basic tools, like an email client, an instant messenger and of course our phone. When you favor the latest technologies available on the market, you may even use Skype for phone calls over the internet.

Organization mostly is done with a scheduler. Meetings, appointments, tasks, notes and contacts – everything is added to your scheduler. This way you have everything at place. But is this the best way to structure your personal and/or business data?

Is it hard for you to get a contact’s private phone number when you’re talking to someone else at phone? How difficult is it to find a meeting time for, let’s say 3 people? How often do you have to talk to them until you have all agreed on a date and time? These are just some typical examples, where a good tool can help you save time. You may think of using Excel for this job. Many users try to manage their day this way. But keep in mind: Excel was designed to calculate, not to organize your day. There are much better approaches.

You should better consider using a Personal Information Manager (PIM). PIMs are designed to ease your daily personal and business work. Your output will rise with less effort.

PIMs consist of an email client, an appointment, a task, contact and note manager, offer a rich set of functions especially for communication and planning. Think about a scheduler which can be synced with others and that shows you with one click when several users have time for a new meeting. Think about a contact manager with search and filter options that let you initiate a chat or Skype session with just a few clicks. Sounds good? Then take a look on the available PIMs and give it a try. The most known PIM is MS Outlook, but there are some alternatives to it like Pimero, iCal or Lotus Organizer.

Gerard Schwabe is senior project manager at soft-evolution, an innovative provider of team management software Pimero.

Tags: Business Management, data synchronization, finding the right program, information management, organization, outlook alternative, personal information managers, Scheduling Software, software, synchronize PIM data, teamwork, workflow